But before jumping into the templates, let’s start with a definition. This guide explains what sales invoice templates are, why your business needs to use them, and how you can streamline your invoice process using ’s free sales invoice template. This time and hassle-saving tool covers all of your bases to explain each aspect of a transaction accurately. That’s where a sales invoice template comes in. But this process, as crucial as it is, also tends to be a source of misunderstanding for many businesses. Get in touch to discuss how our systems will help your business.Invoicing is one of the most important and often time-consuming parts of bookkeeping. So, take the simple solution that saves precious time and improves your cashflow! That’s because our online invoicing software significantly improves accuracy, reinforces your positive branding message, and ensures payments are made, doing the chasing for you when needed. Paycada takes away the frustrations of chasing payments, giving you back your time and energy to get on with more valuable tasks. You or your accounts team can end up feeling frazzled and under pressure, frustrated that you can’t get on with other urgent tasks. Making time to chase for payments prevents you from working on client projects or business development. Now all you need to do is ensure that your invoices get paid. Notes – not essential, but a note area offers a chance to thank customers for their business.Company Reg Number – if you’re a registered company, include your number in the footer.Payment methods accepted – clearly state your bank details to help prevent delays.Late Fee – if you charge a late fee, include that here too.Payment Terms – clearly state what your payment terms are, such as within 15, 30 or however many days to suit your business needs.Total Amount Payable shown at the bottom of the ‘totals’ column in bold to make the amount owed obvious.Tax at 20% – include if you’re VAT registered (if you’re outside the UK, check your country’s tax process).Total cost of goods at the end of the ‘totals’ column.Invoice details – a short but clear summary of the goods or services provided, including quantities or hours, with a subtotal in the ‘totals’ column.Order number if relevant to your company.Include the contact’s name to save time in case you need to chase for payment Whatever system you use, be careful to ensure it’s always sequential Unique invoice number – use a simple numbering system, perhaps starting from 1000.Here’s a list of elements to include in your invoice template: Simplicity is key! The Essential Elements This also helps them to look professional. Keep the design clear and simple with plenty of white space, helping your invoices to be easy to read and understand. You may need to shift the header details up to provide space for all the invoice elements – see below. Already have a branded letterheading template? Then use the same design. On the header, include your logo and branding colours by your company name, address and contact details. So consider your invoices as opportunities to promote your brand. The appearance of your invoices – indeed, any of your documents – reflects your organisation’s persona. That’s when your accounting system may be safer within a dedicated invoicing software process like Paycada, which significantly reduces opportunities for errors. But as you grow, they can become unwieldy and difficult to manage. These templates are ideal for start-ups and small businesses. And, therefore, no excuse for non-payment! But if it doesn’t, or if you’ve decided to create your own template from scratch, do make sure you use the word Invoice as a heading so that there’s no room for doubt. Most online invoice templates should already have the word ‘Invoice’ clearly visible. If your organisation uses Microsoft Office, you’ll find simple templates ready and waiting within both Word and Excel that are easily adaptable, using your own branding. You can easily find online tools by doing a quick ‘invoice template’ search. So, if your invoices aren’t hitting the mark and you want your invoices to look great and promote faster payments, read on. The Credit Research Foundation reported that 61% of late payments are because of incorrect or unclear invoices. If you were to receive one of your company’s invoices, what would you think?ĭoes its design reflect the professionalism of your business? Is it in a simple, easy-to-understand format while exuding the gravitas of an official document that clients will quickly respond to? Does it accurately portray your brand, whether you’re a jewellery designer, a marketing agency or a finance firm?
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